United States Public Administration: Recruitment In The Public Sector

profileRockarthur
PaperOutline.docx

Question #2 You have a newly approved professional position in your public agency that will trigger an open search. It is a desirable position and will likely have many qualified applicants. Your department employs several people at a lower grade who are likely to apply who may or may not meet the technical qualifications and, may or may not be the best fit for your department. Because of the popularity of these employees, you are concerned that the process not turn into a sham recruitment.

Explain what you would do to ensure that the best candidate is hired (inside or out), and not simply the candidate who is best connected?

Review recruitment, selection, and management issues you address to ensure the fairness and legality of the hiring.

INSERT NEW CHART HERE

Management issues

Issues

· Maintaining integrity of job requirement

· Biased job posting

· Biased screening process

· Biased Hiring committee

· Organization responsibility to candidates -ethical behavior

Ensuring Fairness and Legality

· Ensuring that candidates are specifically evaluated on the job requirements, and not on personal factors.

· Clearly and realistically describe the job requirements

Recruitment issues

Issues

· Accurate and realistic job posting

· Determine the best recruitment strategies

Ensuring Fairness and Legality

· A detailed job posting which captures all of the requirements for this position.

· Ensure industry standards and best practices are introduced in the posting.

· Design a message to sell the job and agency!!!

· Require the least amount of info to qualify - clearly articulate basic minimum technical qualifications required to apply! This will weed out individuals who have less skills.

· Give straightforward instructions on how to apply

· Determine the best recruitment strategies to utilize e.g. job posting, ads, journals,magazines, fairs, professional social media pages (Linkedin and Facebook). These channels utilized to post the job will determine the applicants. Utilize various far reaching channels (HR Website) post the job in professional organizations websites.

· Develop and manage a comprehensive recruitment process to ensure the best candidate is hired.

· Use an external recruitment agency - expensive but has a higher potential of reaching out to more qualified applicants.

Selection process

Issues

· Candidates reviewed for minimum requirements in a preliminary screening process by a neutral party

· Candidates carefully selected for interview based on knowledge, skills and experience

Ensuring Fairness and Legality

· Hiring Committee: Take special care when appointing a hiring committee.

· Develope interview process-> no bias

· preliminary screen process

Interview process

Ensuring Fairness and Legality

· Review evaluation techniques that ensure neutrality and impartiality with the hiring committee prior to interviews.

· Keep interviews notes for future references

· Keep interview questions the same for all candidates.

· Develop a carefully structured interview process that limits bias

· Diversity

· Value based approach

Final steps

Ensuring Fairness and Legality

· Select candidates for follow up interviews

· Verify information and references

· Make an offer

define sham - When organizations create a new professional position, they are often required to go through open recruitment, that is, they open the application process to external candidates too, and not just internal candidates. However, there are times when, despite the required use of open recruitment, that organizations have implicitly chosen an internal candidate for the new position. This type of sham recruitment is a drain resources (the time and expense of recruitment), upsetting to applicants (especially external applicants entering an open search), and unethical.

This is what I will do to ensure that the best candidate is hired:

· Procedure should embody organizational goals; strategies used should reach a broad range of qualified and interested people; process aggressive enough to encourage the best candidates to apply; clear and non-bureaucratic as to not discourage applicants from applying; not excessively legalistic; make applicants feel good about the process; is the overall process cost-effective?

· Having a proper and fair policies in place is important because:

· It ensures transparency in the hiring process, provides consistency, it paves the way for merit-based hires, it lends credibility to an organization, and it helps write an appropriate job description.

[Review recruitment, selection, and management issues you address to ensure the fairness and legality of the hiring process.]

Management of the hiring process: Moral Management

O Moral Management :“duty approach”

Define: Choosing the moral and most ethical decisions to solve an issue.

Emphasis: ethical compliance with organizational or legal mandates

· Laws

· Codes

· Policies

Concerns: for organizational and social standards

How does it help guide your effort?

· Serving the greater good requires you to be moral and ethical

Job Posting & Recruitment Issues to address to ensure fairness and legality of hiring.

Job Posting (to get the best candidate)

· MANAGEMENT ISSUES:

· A bias job posting

· Maintaining the integrity of the job requirements

· Bias in the screening process

· Bias hiring committee

· ENSURING FAIRNESS & LEGALITY:

· A detailed job posting which captures all of the requirements for this position. Ensure industry standards and best practices are introduced in the posting.

· Design a message to sell the job & the agency!!!

· Ensuring that candidates are specifically evaluated on the job requirements, and not on personal factors.

· Clearly and realistically describe the job requirements.

· Require the least amount of info to qualify - clearly articulate basic minimum technical qualifications required to apply! This will weed out individuals who have less skills.

· Give straightforward instructions on how to apply.

· Determine the best recruitment strategies to utilize e.g. job posting, ads, journals, magazines, fairs, professional social media pages (Linkedin & Facebook). These channels utilized to post the job will determine the applicants. Utilize various far reaching channels (HR Website) post the job in professional organizations websites.

· Develop & manage a comprehensive recruitment process to ensure the best candidate is hired.

· Hiring Committee: Take special care when appointing a hiring committee.

· Use an external recruitment agency - expensive but has a higher potential of reaching out to more qualified applicants.

Following are the steps I would follow to ensure that the best candidate is selected (HIRED) Hiring process steps:

Selection Process:

· Ensuring a fair selection process begins by developing a carefully structured interview process that will make sure that there are no instances of bias.

· Candidates are reviewed in a preliminary screening process, checking for basic qualifications and relevant work experience.

· The preliminary screening and evaluation process will be performed by a neutral party and focus on the knowledge, skills and abilities of the candidates.

· Hiring Committee: Take special care when appointing a hiring committee.

Interview process:

· Review evaluation techniques that ensure neutrality and impartiality with the hiring committee prior to the interviews.

· Most importantly, interview notes have to be kept for future references. Sometimes, an individual can raise complaints concerning the fairness of the recruitment process, and it is important that the interview notes are availed to the court. A clear record of the interview notes will act as proof that the individual selected for the position had the knowledge, skills and abilities that matched the position.

· To ensure fairness, the interview questions should be the same for all candidates.

· Develop a carefully structured interview process that limits bias

· Diversity

· Value based approach

Final Steps:

· Selecting candidates for follow up interviews.

· Verify information and references.

· Make an offer.

FLUFF Embracing diversity:

· It is important during the hiring process to ensure that the recruitment process is fair and indiscriminate; therefore, it is important to direct and explain our diversity and inclusion statement and policy that would be available on our website and posted in the workplace.

· Diversity has been associated with increased productivity in the workplace. Therefore, I will ensure that issues such as gender, age, and race do not arise in the quest to find the best candidate for the position.

FLUFF Value-based approach:

· It is important that the values are clearly defined and what they mean to the organization. Once the values of the organization have been clearly defined, it will be easy to follow those values when making decisions.

· It is important that these values are translated into behaviors.

· by following a value-based approach, the most suitable applicant shall be chosen free from discrimination but depending on the values they have brought on the table.