Why do I Need Accounting? and Sarbanes-Oxley Act of 2002

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Chapter8PPT.pptx

Financial Accounting: Tools for Business Decision Making

Eighth Edition

Kimmel ● Weygandt ● Kieso

Chapter 8

Reporting and Analyzing Receivables

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Financial Accounting: Tools for Business Decision Making

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Copyright ©2017 John Wiley & Sons, Inc.

Chapter Outline:

Learning Objectives

Explain how companies recognize accounts receivable.

Describe how companies value accounts receivable and record their disposition.

Explain how companies recognize, value, and dispose of notes receivable.

Describe the statement presentation of receivables and the principles of receivables management.

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L O 1: Explain How Companies Recognize Accounts Receivable

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Types of Receivables

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Recognizing Accounts Receivable (1 of 6)

Service organization records a receivable when it performs service on account.

Merchandiser records accounts receivable at the point of sale of merchandise on account.

Seller may offer a discount to encourage early payment.

Buyer might return goods found to be unacceptable.

Sales returns reduce receivables.

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Recognizing Accounts Receivable (2 of 6)

Illustration: Assume that Jordache Co. on July 1, 2017, sells merchandise on account to Polo Company for $1,000 terms 2/10, n/30. Prepare the journal entry to record this transaction on the books of Jordache Co.

Jul. 1

Accounts Receivable

1,000

Sales Revenue

1,000

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Recognizing Accounts Receivable (3 of 6)

Illustration: On July 5, Polo returns merchandise worth $100 to Jordache Co.

Jul. 5

Sales Returns and Allowances

100

Accounts Receivable

100

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Recognizing Accounts Receivable (4 of 6)

Illustration: On July 11, Jordache receives payment from Polo Company for the balance due.

Jul. 11

Cash ($900 − $18)

882

Sales Discounts ($900 ×.02)

18

Accounts Receivable

900

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Recognizing Accounts Receivable (5 of 6)

Illustration: Some retailers issue their own credit cards. Assume that you use your JCPenney Company credit card to purchase clothing with a sales price of $300.

Accounts Receivable

300

Sales Revenue

300

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Recognizing Accounts Receivable (6 of 6)

Assuming that you owe $300 at the end of the month, and JCPenney charges 1.5% per month on the balance due

Accounts Receivable

4.50

Interest Revenue

4.50

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Anatomy of a Fraud

Tasanee was the accounts receivable clerk for a large non-profit foundation that provided performance and exhibition space for the performing and visual arts. Her responsibilities included activities normally assigned to an accounts receivable clerk, such as recording revenues from various sources that included donations, facility rental fees, ticket revenue, and bar receipts. However, she was also responsible for handling all cash and checks from the time they were received until the time she deposited them, as well as preparing the bank reconciliation. Tasanee took advantage of her situation by falsifying bank deposits and bank reconciliations so that she could steal cash from the bar receipts. Since nobody else logged the donations or matched the donation receipts to pledges prior to Tasanee receiving them, she was able to offset the cash that was stolen against donations that she received but didn’t record. Her crime was made easier by the fact that her boss, the company’s controller, only did a very superficial review of the bank reconciliation and thus didn’t notice that some numbers had been cut out from other documents and taped onto the bank reconciliation.

Total take: $1.5 million

The Missing Control

Segregation of duties. The foundation should not have allowed an accounts receivable clerk, whose job was to record receivables, to also handle cash, record cash, make deposits, and especially prepare the bank reconciliation.

Independent internal verification. The controller was supposed to perform a thorough review of the bank reconciliation. Because he did not, he was terminated from his position.

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Do It! 1 Recognizing Accounts Receivable

On May 1, Wilton sold merchandise on account to Bates for $50,000 terms 3/15, net 45. On May 4, Bates returns merchandise with a sales price of $2,000. On May 16, Wilton receives payment from Bates for the balance due. Prepare journal entries to record the May transactions on Wilton’s books. (Ignore cost of goods sold entries.)

May 1

Accounts Receivable—Bates

50,000

Sales Revenue

50,000

4

Sales Returns and Allowances

2,000

Accounts Receivable—Bates

2,000

16

Cash ($48,000 − $1,440)

46,560

Sales Discounts ($48,000 × .03)

1,440

Accounts Receivable—Bates

48,000

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L O 2: Describe How Companies Value Accounts Receivable and Record Their Disposition

Valuing Accounts Receivable

Current asset.

Valuation (net realizable value).

Uncollectible Accounts Receivable

Sales on account raise the possibility of accounts not being collected.

Seller records losses that result from extending credit as Bad Debt Expense.

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Valuing Accounts Receivable

Methods of Accounting for Uncollectible Accounts

Direct Write-Of Theoretically undesirable:

No matching.

Receivable not stated at net realizable value.

Not acceptable for financial reporting.

Allowance Method Losses are estimated:

Better matching.

Receivable stated at net realizable value.

Required by G A A P.

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Accounts Receivable (1 of 12)

How are these accounts presented on the Balance Sheet?

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Accounts Receivable (2 of 12)

ABC Corporation Balance Sheet (partial)

Current Assets: Blank Blank
Cash Blank 330
Accounts receivable 500 Blank
Less: Allowance for doubtful accounts (25) 475
Inventory Blank 812
Prepaid expense Blank 40
Total current assets Blank 1,657

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Accounts Receivable (3 of 12)

Alternate Presentation

ABC Corporation Balance Sheet (partial)

Current Assets: Blank
Cash 330
Accounts receivable, net of $25 allowance 475
Inventory 812
Prepaid expense 40
Total current assets 1,657

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Accounts Receivable (4 of 12)

Journal entry for credit sale of $100.

Accounts Receivable 100 Blank
Sales Blank 100

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Accounts Receivable (5 of 12)

Journal entry for credit sale of $100.

Accounts Receivable 100 Blank
Sales Blank 100

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Accounts Receivable (6 of 12)

Collected $333 on account.

Cash 333 Blank
Accounts Receivable Blank 333

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Accounts Receivable (7 of 12)

Collected $333 on account.

Cash 333 Blank
Accounts Receivable Blank 333

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Accounts Receivable (8 of 12)

Adjustment of $15 for estimated bad debts.

Bad Debt Expense 15 Blank
Allowance for Doubtful Accounts Blank 15

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Accounts Receivable (9 of 12)

Adjustment of $15 for estimated bad debts.

Bad Debt Expense 15 Blank
Allowance for Doubtful Accounts Blank 15

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Accounts Receivable (10 of 12)

Write-off of uncollectible accounts for $10.

Allowance for Doubtful Accounts 10 Blank
Accounts Receivable Blank 10

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Accounts Receivable (11 of 12)

Write-off of uncollectible accounts for $10.

Allowance for Doubtful Accounts 10 Blank
Accounts Receivable Blank 10

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Accounts Receivable (12 of 12)

ABC Corporation Balance Sheet (partial)

Current Assets: Blank
Cash 330
Accounts receivable, net of S30 allowance 227
Merchandise Inventory 812
Prepaid expense 40
Total current assets 1,409

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Direct Write-Off Method for Uncollectible Accounts

Illustration: Assume that Warden Co. writes off M. E. Doran’s $200 balance as uncollectible on December 12. Warden’s entry is:

Bad Debt Expense

200

Accounts Receivable—M. E. Doran

200

Theoretically undesirable:

No matching.

Receivable not stated at cash realizable value.

Not acceptable for financial reporting.

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Allowance Method for Uncollectible Accounts

Companies estimate uncollectible accounts receivable.

Debit Bad Debt Expense and credit Allowance for Doubtful Accounts (a contra-asset account).

Companies debit Allowance for Doubtful Accounts and credit Accounts Receivable at the time the specific account is written off as uncollectible.

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Allowance Method for Uncollectibles (1 of 5)

Recording Estimated Uncollectibles

Illustration: Hampson Furniture has credit sales of $1,200,000 in 2017, of which $200,000 remains uncollected at December 31. The credit manager estimates that $12,000 of these sales will prove uncollectible.

Dec. 31

Bad Debt Expense

12,000

Allowance for Doubtful Accounts

12,000

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Allowance Method for Uncollectibles (2 of 5)

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Allowance Method for Uncollectibles (3 of 5)

Write-Off of an Uncollectible Account

Illustration: The vice-president of finance of Hampson Furniture on March 1, 2018, authorizes a write-off of the $500 balance owed by R. A. Ware. The entry to record the write-off is:

Mar. 1

Allowance for Doubtful Accounts

500

Accounts Receivable—R. A. Ware

500

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Allowance Method for Uncollectibles (4 of 5)

Recovery of an Uncollectible Account

Illustration: On July 1, R. A. Ware pays the $500 amount that Hampson Furniture had written off on March 1. Hampson makes these entries:

July 1

Accounts Receivable—R. A. Ware

500

Allowance for Doubtful Accounts

500

1

Cash

500

Accounts Receivable—R. A. Ware

500

▼ Helpful Hint

Like the write-off, a recovery does not involve the income statement.

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Allowance Method for Uncollectibles (5 of 5)

Estimating the Allowance

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Estimating the Allowance (1 of 3)

Under the percentage-of-receivables basis, management establishes a percentage relationship between the amount of receivables and expected losses from uncollectible accounts.

Amount of bad debt expense that should be recorded in the adjusting entry is the difference between the required balance and the existing balance in the allowance account.

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Estimating the Allowance (2 of 3)

Aging of Accounts Receivable

▼ Helpful Hint

The percentage-of-receivables basis may use only a single percentage rate.

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Estimating the Allowance (3 of 3)

Illustration: Assume the unadjusted trial balance shows Allowance for Doubtful Accounts with a credit balance of $528. Prepare the adjusting entry assuming $2,228 is the estimate of uncollectible receivables from the aging schedule.

Dec. 31

Bad Debt Expense

1,700

Allowance for Doubtful Accounts

1,700

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Accounts Receivable

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Ethics Insight Cookie Jar Allowances

There are many pressures on companies to achieve earnings targets. For managers, poor earnings can lead to dismissal or lack of promotion. It is not surprising then that management may be tempted to look for ways to boost their earnings number. One way a company can achieve greater earnings is to lower its estimate of what is needed in its Allowance for Doubtful Accounts (sometimes referred to as “tapping the cookie jar”). For example, suppose a company has an Allowance for Doubtful Accounts of $10 million and decides to reduce this balance to $9 million. As a result of this change, Bad Debt Expense decreases by $1 million and earnings increase by $1 million. Large banks such as JP Morgan Chase, Wells Fargo, and Bank of America recently decreased their Allowance for Doubtful Accounts by over $4 billion. These reductions came at a time when these big banks were still suffering from lower mortgage lending and trading activity, both of which lead to lower earnings. They justified these reductions in the allowance balances by noting that credit quality and economic conditions had improved. This may be so, but it sure is great to have a cookie jar that might be tapped when a boost in earnings is needed.

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Do It! 2a: Bad Debt Expense

Brule Co. has been in business five years. The unadjusted trial balance at the end of the current year shows:

Accounts Receivable $30,000 Dr.
Sales Revenue $180,000 Cr.
Allowance for Doubtful Accounts $2,000 Dr.

Bad debts are estimated to be 10% of receivables. Prepare the entry to adjust Allowance for Doubtful Accounts.

Solution

Bad Debt Expense

5,000 *

Allowance for Doubtful Accounts

5,000

* [(10% × $30,000) + $2,000]

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Disposing of Accounts Receivables 1

Sale of Receivables to a Factor

Finance company or bank.

Buys receivables from businesses and then collects the payments directly from the customers.

Typically charges a commission to the company that is selling the receivables.

Fee ranges from 1% to 3% of the receivables purchased.

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Sale of Receivables to a Factor

Illustration: Assume that Hendredon Furniture factors $600,000 of receivables to Federal Factors. Federal Factors assesses a service charge of 2% of the amount of receivables sold. The journal entry to record the sale by Hendredon Furniture is as follows.

($600,000 × 2% = $12,000)

Cash

588,000

Service Charge Expense

12,000

Accounts Receivable

600,000

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Disposing of Accounts Receivables 2

National Credit Card Sales

Retailer pays card issuer a fee of 2 to 4% of the invoice price for its services.

Recorded the same as cash sales.

Advantages to retailer:

Issuer does credit investigation of customer.

Issuer maintains customer accounts.

Issuer undertakes collection and absorbs losses.

Receives cash more quickly.

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National Credit Card Sales

Illustration: Morgan Marie purchases $1,000 of compact discs for her restaurant from Sondgeroth Music Co., and she charges this amount on her Visa First Bank Card. The service fee that First Bank charges Sondgeroth Music is 3%. Sondgeroth Music’s entry to record this transaction on March 22, 2017, is as follows.

Cash

970

Service Charge Expense

30

Sales Revenue

1,000

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Accounting Across the Organization (1 of 2)

How Does a Credit Card Work?

Suppose that you use a Visa card to purchase some new ties at Nordstrom. The salesperson swipes your card, which allows the information on the magnetic strip on the back of the card to be read. The salesperson then enters in the amount of the purchase. The machine contacts the Visa computer, which routes the call back to the bank that issued your Visa card. The issuing bank verifies that the account exists, that the card is not stolen, and that you have not exceeded your credit limit. At this point, the slip is printed, which you sign. Visa acts as the clearing agent for the transaction. It transfers funds from the issuing bank to Nordstrom’s bank account. Generally this transfer of funds, from sale to the receipt of funds in the merchant’s account, takes two to three days. In the meantime, Visa puts a pending charge on your account for the amount of the tie purchase; that amount counts immediately against your available credit limit. At the end of the billing period, Visa sends you an invoice (your credit card bill) which shows the various charges you made, and the amounts that Visa expended on your behalf, for the month. You then must “pay the piper” for your stylish new ties.

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Do It! 2b: Factoring

Peter M. Kell Wholesalers Co. needs to raise $120,000 in cash to safely cover next Friday’s employee payroll. Kell has reached its debt ceiling. Kell’s present balance of outstanding receivables totals $750,000. Kell decides to factor $125,000 of its receivables on September 7, 2017, to alleviate this cash crunch. Record the entry that Kell would make when it raises the needed cash. (Assume a 1% service charge.)

Solution

Cash

123,750

Service Charge Expense

1,250*

Accounts Receivable

125,000

* (1% × $125,000)

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L O 3: Explain How Companies Recognize, Value, and Dispose of Notes Receivable

Companies may grant credit in exchange for a promissory note. A promissory note is a written promise to pay a specified amount of money on demand or at a definite time.

Promissory notes may be used

when individuals and companies lend or borrow money,

when amount of transaction and credit period exceed normal limits, or

in settlement of accounts receivable.

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Notes Receivable

To the payee, the promissory note is a note receivable.

To the maker, the promissory note is a note payable.

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Determining the Maturity Date

Maturity date of a promissory note may be stated in one of three ways:

On demand.

On a stated date.

At the end of a stated period of time.

Note terms are expressed in:

Months

Days

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Computing Interest

Face Value of Note × Annual Interest Rate × Time in Terms of One Year = Interest

When counting days, omit the date the note is issued, but include the due date

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Recognizing Notes Receivable

Illustration: Brent Company wrote a $1,000, two-month, 8% promissory note dated May 1, to settle an open account. Prepare entry would Wilma Company makes for the receipt of the note.

May 1

Notes Receivable

1,000

Accounts Receivable—Brent Company

1,000

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Valuing Notes Receivable

Report short-term notes receivable at their cash (net) realizable value.

Estimation of cash realizable value and recording bad debt expense and related allowance are similar to accounts receivable.

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International Insight

Can Fair Value Be Unfair?

The F A S B and the International Accounting Standards Board (I A S B) are considering proposals for how to account for financial instruments. The F A S B has proposed that loans and receivables be accounted for at their fair value (the amount they could currently be sold for), as are most investments. The F A S B believes that this would provide a more accurate view of a company’s financial position. It might be especially useful as an early warning when a bank is in trouble because of poor-quality loans. But, banks argue that fair values are difficult to estimate accurately. They are also concerned that volatile fair values could cause large swings in a bank’s reported net income.

Source: David Reilly, “Banks Face a Mark-to-Market Challenge,” Wall Street Journal Online (March 15, 2010).

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Disposing of Notes Receivable (1 of 2)

Notes may be held to their maturity date.

Maker may default and payee must make an adjustment to the account.

Holder speeds up conversion to cash by selling the note receivable.

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Disposing of Notes Receivable (2 of 2)

Honor of Notes Receivable

A note is honored when its maker pays it in full at its maturity date.

Dishonor of Notes Receivable

A dishonored note is not paid in full at maturity. Dishonored note receivable is no longer negotiable.

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Honor of Notes Receivable

Illustration: Wolder Co. lends Higley Inc. $10,000 on June 1, accepting a five-month, 9% interest note. If Wolder presents the note to Higley Inc. on November 1, the maturity date, Wolder’s entry to record the collection is:

Nov. 1

Cash

10,375

Notes Receivable

10,000

Interest Revenue

375

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Accrual of Interest Receivable (1 of 2)

Illustration: Suppose instead that Wolder Co. prepares financial statements as of September 30. The adjusting entry by Wolder is for four months ending Sept. 30.

Sept. 1

Interest Receivable

300

Interest Revenue

300

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Accrual of Interest Receivable (2 of 2)

Illustration: Prepare the entry Wolder’s would make to record the honoring of the Higley note on November 1.

Nov. 1

Cash

10,375

Notes Receivable

10,000

Interest Receivable

300

Interest Revenue

75

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Do It! 3: Notes Receivable

Gambit Stores accepts from Leonard Co. a $3,400, 90-day, 6% note dated May 10 in settlement of Leonard’s overdue open account. The note matures on August 8. What entry does Gambit make at the maturity date, assuming Leonard pays the note and interest in full at that time?

Solution

Interest payable at maturity date =

Cash

3,451

Notes Receivable

3,400

Interest Revenue

51

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L O 4: Describe the Statement Presentation of Receivables and the Principles of Receivables Management

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Managing Receivables (1 of 6)

Managing accounts receivable involves five steps:

Determine to whom to extend credit.

Establish a payment period.

Monitor collections.

Evaluate the liquidity of receivables.

Accelerate cash receipts from receivables when necessary.

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Managing Receivables (2 of 6)

Extending Credit

If the credit policy is too tight, you will lose sales.

If the credit policy is too loose, you may sell to customers who will pay either very late or not at all.

It is important to check references on potential new customers as well as periodically to check the financial health of continuing customers.

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Accounting Across the Organization (2 of 2)

Bad Information Can Lead to Bad Loans

Many factors contributed to the recent credit crisis. One significant factor that resulted in many bad loans was a failure by lenders to investigate loan customers sufficiently. For example, Countrywide Financial Corporation wrote many loans under its “Fast and Easy” loan program. That program allowed borrowers to provide little or no documentation for their income or their assets. Other lenders had similar programs, which earned the nickname “liars’ loans.” One study found that in these situations, 60% of applicants overstated their incomes by more than 50% in order to qualify for a loan. Critics of the banking industry say that because loan officers were compensated for loan volume, and because banks were selling the loans to investors rather than holding them, the lenders had little incentive to investigate the borrowers’ creditworthiness.

Sources: Glenn R. Simpson and James R. Hagerty, “Countrywide Loss Focuses Attention on Underwriting,” Wall Street Journal (April 30, 2008), p. B1; and Michael Corkery, “Fraud Seen as Driver in Wave of Foreclosures,” Wall Street Journal (December 21,2007), p. A1.

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Managing Receivables (3 of 6)

Establishing a Payment Period

Companies should determine a required payment period and communicate that policy to their customers.

The payment period should be consistent with that of competitors.

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Managing Receivables (4 of 6)

Monitoring Collections

Companies should prepare an accounts receivable aging schedule at least monthly.

Helps managers estimate the timing of future cash inflows.

Provides information about the collection experience of the company and identifies problem accounts.

Significant concentrations of credit risk must be discussed in the notes to its financial statements.

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Managing Receivables (5 of 6)

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Managing Receivables (6 of 6)

Accounts Receivable Turnover:

Assess the liquidity of the receivables.

Measure the number of times, on average, a company collects receivables during the period.

Average collection period:

Used to assess effectiveness of credit and collection policies.

Collection period should not exceed credit term period.

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Evaluating Liquidity of Receivables

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Accelerating Cash Receipts

Three reasons for the sale of receivables:

Size.

Companies may sell receivables because they may be the only reasonable source of cash.

Billing and collection are often time-consuming and costly.

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Managing Receivables

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Do It! 4: Analysis of Receivables

In 2017, Lebron James Company had net credit sales of $923,795 for the year. It had a beginning accounts receivable (net) balance of $38,275 and an ending accounts receivable (net) balance of $35,988. Compute Lebron James Company’s accounts receivable turnover and average collection period in days.

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A Look at I F R S- L O-5: Compare the Accounting for Receivables Under G A A P and I F R S

Key Points

Similarities

The recording of receivables, recognition of sales returns and allowances and sales discounts, and the allowance method to record bad debts are the same between G A A P and I F R S.

Both I F R S and G A A P often use the term impairment to indicate that a receivable or a percentage of receivables may not be collected.

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A Look at I F R S (1 of 9)

Similarities

The F A S B and I A.S B have worked to implement fair value measurement (the amount they currently could be sold for) for financial instruments, such as receivables. Both Boards have faced bitter opposition from various factions.

Differences

Although I F R S implies that receivables with different characteristics should be reported separately, there is no standard that mandates this segregation.

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A Look at I F R S (2 of 9)

Differences

I F R S and G A A P differ in the criteria used to determine how to record a factoring transaction. I F R S uses a combination approach focused on risks and rewards and loss of control. G A A P uses loss of control as the primary criterion. In addition, I F R S permits partial derecognition of receivables; G A A P does not.

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A Look at I F R S (3 of 9)

Looking to the Future

Both the I A.S B and the F A S B have indicated that they believe that financial statements would be more transparent and understandable if companies recorded and reported all financial instruments at fair value. That said, in I F R S 9, which was issued in 2009, the I A.S B created a split model, where some financial instruments are recorded at fair value, but other financial assets, such as loans and receivables, can be accounted for at amortized cost if certain criteria are met. Critics say that this can result in two companies with identical securities accounting for those securities in different ways. A proposal by the F A S B would require that practically all equity instruments be reported at fair value, and that debt instruments may or may not be reported at fair value depending on whether certain criteria are met.

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A Look at I F R S (4 of 9)

I F R S Practice

Which of the following statements is false?

Receivables include equity securities purchased by the company.

b) Receivables include credit card receivables.

c) Receivables include amounts owed by employees as a result of company loans to employees.

d) Receivables include amounts resulting from transactions with customers.

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A Look at I F R S (5 of 9)

I F R S Practice

Which of the following statements is false?

Receivables include equity securities purchased by the company.

b) Receivables include credit card receivables.

c) Receivables include amounts owed by employees as a result of company loans to employees.

d) Receivables include amounts resulting from transactions with customers.

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A Look at I F R S (6 of 9)

I F R S Practice

In recording a factoring transaction:

I F R S focuses on loss of control.

b) G A A P focuses on loss of control and risks and rewards.

c) I F R S and G A A P allow partial derecognition.

d) I F R S and G A A P allow partial derecognition.

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A Look at I F R S (7 of 9)

I F R S Practice

In recording a factoring transaction:

I F R S focuses on loss of control.

b) G A A P focuses on loss of control and risks and rewards.

c) I F R S and G A A P allow partial derecognition.

d) I F R S and G A A P allow partial derecognition.

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A Look at I F R S (8 of 9)

I F R S Practice

Under I F R S:

the entry to record estimated uncollected accounts is the same as G A A P

b) it is always acceptable to use the direct write-off method.

c) all financial instruments are recorded at fair value.

d) None of the above.

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A Look at I F R S (9 of 9)

I F R S Practice

Under I F R S:

the entry to record estimated uncollected accounts is the same as G A A P

b) it is always acceptable to use the direct write-off method.

c) all financial instruments are recorded at fair value.

d) None of the above.

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