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Framework for Project Management

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Project Management

Chapter 4: Framework for Project Management

1

Framework for Project Management

Project Management as a profession

The Project Management Institute (PMI)

Project Management Knowledge Areas

Project Management Certifications

Scrum development

The Project Management Office

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Project Management

Chapter 4: Framework for Project Management

Project Management as a Profession

Body of knowledge

Standards

Professional organizations

Currently, anyone can call him or herself a project manager

Unresolved issue: to what extent can an expert PM move from one industry to another?

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Project Management

Chapter 4: Framework for Project Management

Project Management Standards

Standards organizations

PMI

Project Management Institute: http://www.pmi.org/

CAPM, PMP and other professional standards

IPMA

International Project Management Association: http://ipma.ch/

Several certifications

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Project Management

Chapter 4: Framework for Project Management

Project Management Institute (PMI)

Established in 1969

Certifications: most popular is PMP

Also offer CAPM, for novice PMs, and several specialized certifications

Currently over 590,000 PMPs in the world

Have published the Project Management Body of Knowledge or PMBOK, now in its 5th edition.

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Project Management

Chapter 4: Framework for Project Management

Project Management Professional (PMP)

Requirements:

5 years of project management experience

pass a rigorous exam

maintain ongoing professional development

Currently over 590,000 PMPs in the world

The CAPM or Certified Associate in Project Management only requires an exam and is considered to be a step along the way to a PMP

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Project Management

Chapter 4: Framework for Project Management

PMBOK Knowledge Areas

Managing Integration

Managing Scope

Managing Time/Schedule

Managing Costs

Managing Quality

Managing Human Resources

. . . continued on next slide

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Project Management

Chapter 4: Framework for Project Management

PMBOK Knowledge Areas (continued)

Managing Communication

Managing Risks

Managing Procurement

Managing Stakeholders

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Project Management

Chapter 4: Framework for Project Management

Project Integration

Very active during the startup

Coordinates all activities in all other knowledge areas

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Project Management

Chapter 4: Framework for Project Management

Project Scope

Scope generally defines what the project is all about

Forms the basis of agreement between the project SPONSOR and the project team

Changes in the scope may be proposed at any time during a project, but should follow a clearly defined approval process

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Project Management

Chapter 4: Framework for Project Management

Scope Statement

Description of the scope

Acceptance criteria

Deliverables

Exclusions

Constraints

Assumptions

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Project Management

Chapter 4: Framework for Project Management

Scope and the WBS

A Work breakdown structure or WBS is the breakdown of the deliverables into manageable units of work.

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Project Management

Chapter 4: Framework for Project Management

Schedule and Time Management

Based on the units of work defined by the WBS

Resources required are identified

Time durations are estimated

Dependencies are identified (such as, what task must be completed before another task can begin)

And a schedule can be created

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Project Management

Chapter 4: Framework for Project Management

Schedule and Time Management

Several methods are available—details in a later chapter

Software is frequently used to assist with managing the time schedule

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Project Management

Chapter 4: Framework for Project Management

Project Costs

Develop a budget

Several methods can be used to estimate

Plan for the cash flow

Track the expenditures

Explain deviations and make adjustments where required

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Project Management

Chapter 4: Framework for Project Management

Project Quality

Quality plan defines

The quality standards

The methods that will be used to achieve the standards

The methods that will be used to measure the standards

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Project Management

Chapter 4: Framework for Project Management

Human Resources

Identification of HR requirements

Selection of project team

Development of project team

Motivation and management of the project team

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Project Management

Chapter 4: Framework for Project Management

Communication

Communication includes within the team and with others outside the team

The project should have a communication plan

Who needs to be communicated with

What methods will be used

What frequency

Who within the project will be responsible

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Project Management

Chapter 4: Framework for Project Management

Risk

Risk represents the likelihood of the occurrence of an event that will negatively or positively impact the achievement of the project goals

Processes:

Identify risks

Analyze risks

Manage risks

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Project Management

Chapter 4: Framework for Project Management

Procurement

Contracting to obtain supplies or services required to carry out the project

May be extremely complex

Time schedules can be crucial

On complex projects, almost always involves additional experts such as lawyers

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Project Management

Chapter 4: Framework for Project Management

Stakeholder Management

Stakeholders are people or organizations who either will be impacted by the project or who can impact the project.

Always include: project sponsor, project team

May include: customers, suppliers, vendors, the public, land owners, voters, other departments within the organization, government, etc.

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Project Management

Chapter 4: Framework for Project Management

Stakeholder Management

Major tool is the stakeholder register

Lists stakeholder, role, all communications

Updated regularly throughout the project

New stakeholders can appear at any time

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Project Management

Chapter 4: Framework for Project Management

PMI Process Groups

Project Initiating

Project Planning

Project Executing

Project Monitoring and Controlling

Project Closing

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Project Management

Chapter 4: Framework for Project Management

Knowledge Areas (PMBOK 5)

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Project Management

Chapter 4: Framework for Project Management

Knowledge Areas (PMBOK 5)

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Project Management

Chapter 4: Framework for Project Management

Scrum Development Overview

Known as an Agile method

Used when requirements are difficult to define or subject to rapid change

Iterative approach

Uses sprints or 2 to 4 week cycles

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Project Management

Chapter 4: Framework for Project Management

Scrum Development Overview

Roles

Product owner

Scrum Master

Development Team

May include specialist roles such as developer, subject matter expert

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Project Management

Chapter 4: Framework for Project Management

Scrum Development Overview

Priorities: stories are either on the:

Front burner (currently working on)

Back burner (next up)

Fridge (for later)

Priorities are revisited before each new sprint

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Project Management

Chapter 4: Framework for Project Management

Scrum Development Overview

Daily stand-up meeting (short meeting with fixed agenda)

What was done yesterday

What will be done today

Are there any problems the scrum master must address, such as resource issues out of the control of the team

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Project Management

Chapter 4: Framework for Project Management

Scrum Development Caveats

Requires committed, mature developers

Major work must still be done up front

Needs commitment and involvement of Product Owner

Best for products that require frequent updates

Not so good for large, totally new products that will not allow frequent updates after release

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Project Management

Chapter 4: Framework for Project Management

The Project Management Office (PMO)

Medium and large organizations

Typical objectives

Align projects with organizational objectives

Set standards for projects

Provide resources to project managers

Provide training and mentorship

Provide facilitation

Stay abreast of best practices in Project Management

Repository for project reports and lessons learned

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Project Management

Chapter 4: Framework for Project Management

Framework for Project Management

Project management as a profession

The Project Management Institute

Project Management Certifications: PMP, CAPM

PMBOK overview: ten knowledge areas; five process groups

Scrum methodology

The Project Management Office

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Project Management

Chapter 4: Framework for Project Management

Questions?

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Project Management

Chapter 4: Framework for Project Management

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